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YOUR APPLICATIONS
Queue
Add a job, put it in order, and let the app work through it one at a time. The Queue screen is also where you watch an application being filled and open its documents.
Add a job
Paste a link into Job URL at the top of Queue and press Add to queue. The app reads the posting before it queues anything, so the title and company are real, not guessed from the URL.
If you want a document rather than an application, the line under the field has Resume, Cover letter, and Email. Those draft from the link without adding it to the queue.
What the lists mean
Applying now
The job the app is working on. It shows a progress bar, an estimate of the time left, and the current step in plain words. Only one job is here at a time.
Waiting for you
Jobs stopped on a question, a decision, or a review. Open takes you straight to the right entry in Needs you.
Up next
Jobs that are ready to run, in order. These reorder by drag or Control-click. The row shows the title, company, and current state.
Stopped
Jobs that did not finish. The state says why. Some can be retried; some need you to check something first. Remove one with the ×; it stays in History.
Sent today
Applications that went out today. The link at the bottom opens the full record in History.
Select a job
Click any row to open its panel on the right. The panel has four parts:
- Status: where the job stands, why it stopped, and any error text. Practice jobs say so.
- Actions: Review in Needs you or Open in Needs you, Move to top, Outreach for a job queued with an email, Open job, and Remove.
- Documents: the tailored resume and cover letter the application will upload, plus Draft a cover letter and Draft an email to the recruiter.
- Job details: when it was added, the posting link, and the description.
Drafts open in a preview sheet where you can edit the wording, save a new version, bookmark it, or export text or PDF. Editing never changes the original file attached to the application.
Change the order
Drag any job in Up next onto another to take its place. Or Control-click a row for Move to Top, Move Up, and Move Down. The app runs them in the order shown. The queue-menu at the top of the list also has Retry Stopped Applications (only for jobs that certainly did not send), Remove Waiting Jobs, and Refresh.
Start, pause, stop
The bottom bar is on every screen.
| Control | What it does |
|---|---|
| Start applying / Resume | Starts the first ready job. If nothing is waiting, the button is disabled and says why. |
| Stop after this one | Finishes the application in hand, then stops. The rest stay in the queue. |
| Pause | Stops now. An application that has not been submitted yet waits until you start again. |
Pause and Stop after this one hold across launches until you press Start again. The app never undoes a pause behind your back, including when auto-start is on.
Keep the Mac awake and the app open while applications run. Closing the lid or quitting stops browser work; the menu bar's Quit and stop browser work pauses first.
Approval and warm-up
The right side of the bottom bar controls what happens when an application is complete:
Wait for my approval
Every application stops at Ready for your review. Check the answers and documents in Needs you, then press Submit application. Nothing is sent before that.
Submit it for me
Complete applications are sent automatically. Anything uncertain, or with a new tailored document, still waits for you. This is the app's autopilot.
The same popover has Show the browser while applying. Turn it on if you want to watch the form being filled. It is off by default.
Starting by itself
In Settings → Automation, Start the queue by itself is on by default. Once you have not clicked or typed in Job Applicator for the configured time (five minutes by default), the queue starts if a job is ready.
- Using other apps counts as leaving Job Applicator alone.
- It tries once per quiet stretch. A refused start, such as a missing API key, waits for you to come back instead of retrying every few seconds.
- It does not start after you paused or stopped, or while setup, the terms, or an update is blocking the queue.
Turn it off in Settings if you want to press Start yourself every time.
When the model is unavailable
If the chosen model stops answering, a calm banner appears above the bottom bar. It says what happened and when the queue will try again. Open Settings takes you to the model connection so you can switch providers or check the key. No question is asked of you; waiting is a normal state, not an error.
Practice
The Practice menu at the top of Queue adds made-up jobs on the app's own practice site:
- Try the Practice Application adds one.
- Queue All Five Practice Jobs adds five different forms.
They use the real queue, the real filling logic, and the real review screens, but nothing is sent to an employer. History marks them as practice, and they do not count as applications added.
If a job stops
Open Needs you. The entry under Check explains what happened and offers the right next step:
- Continue for a job waiting on a new emailed security code. It runs again in a visible browser.
- Try again for a temporary failure.
- I applied myself if you completed the application outside the app.
- Remove to take it out of the queue. History keeps the record.